Planning a safe return to business travel

The spread of the COVID-19 pandemic across the globe at the start of 2020 brought business travel to a halt. As countries shut their borders and implemented lockdowns, travel plans were cancelled and many workers advised to remain in their homes. Now, more than a year after the start of the pandemic, many countries are slowly starting to open up but it is clear that business travel will not suddenly spring back to its old patterns and there are new risks to consider. The evolving risks are changing the shape of travel and businesses must adapt to a new normal. As the workforce decentralises with more flexible, mobile working opportunities, how can your business maintain a duty of care and protect its most valued asset?

Business travel plays an important role in everyday working life. From visiting colleagues and clients to managing projects internationally, global mobility drives the wheels of growth worldwide. Yet the risk landscape is constantly changing, from global pandemics and natural disasters through to cyber risk and petty crime, businesses need to constantly monitor the landscape to maintain a duty of care.

Employees – understandably – will have worries about travel in the COVID-19 era. Even in normal times, travel can be a stressful experience, but the added uncertainty of the present situation can faze even the most frequent business traveller.
 

Companies should be aware of this and look to take the burden of worry away where possible. Gosia Kuczewska, Corporate A&H Manager Switzerland, points out that with governments around the world frequently changing their COVID-19 policies and restrictions, employees may worry about how travelling abroad could also affect their personal lives. “Businesses and their staff will be keen to return to normal ways of working as quickly and safely as they can. But one key concern is what happens if I’m abroad and new lockdown restrictions are enforced, will my insurance cover respond?”  

Recognising the variety of employees a company has is key to successfully choosing the best approach to managing risk. “Different occupations create differing concerns. An offshore worker will have different questions about travel to an employee visiting a regional office; a construction worker will have a different experience of business For businesses to deliver profitable growth while keeping all their employees safe through an effective duty of care, insurance and risk management plays a vital role. A well-managed global mobility insurance programme should respond to the needs of short-term business travellers through to expats, specialist occupations and those working from home. “It’s about 24/7 global emergency assistance, the type of protection that responds to today’s changing risk landscape” says Gosia Kuczewska.

Many companies worldwide have adapted quickly, and successfully, to challenging circumstances, including moving business activities online. Yet there is still something to be said for in-person interaction; according to the Harvard Business Review, a face-to-face request is 34 times more successful than an email. And for many, meeting in the same room brings that extra layer needed to strike a deal.

Choosing the right business travel protection may seem daunting in light of current circumstances. Gosia Kuczewska recommends the following steps when making the decision:

 

• Select a reputable broker that understands not only the business travel market, but your particular company and employee needs. This is key to ensuring you find the right travel insurance policy.
  
  
• Businesses’ duty of care obligations are more important than ever. Consider the additional services provided by the insurer on top of coverage, such as travel apps and real-time monitoring. These enhance a policy’s usability, provide an added level of duty of care, and ensure management and employees receive the latest news updates.
  
  
• Make sure you understand all the terms and conditions of the policy before restarting business travel, knowing exactly what the policy response will be in events such as lockdowns and medical emergencies. Share practical information with employees so they’re prepared and feel reassured. Added to this, make sure your overall company travel policy is keeping pace with risk developments.

For more information about Chubb’s business travel insurance solutions and how our carefully designed global mobility programmes can help you and your employees, please contact Gosia Kuczewska, Corporate A&H Manager Switzerland.