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Workplace Health & Safety

Creating a safe and healthy home office

06/2022
man writing

Whether you work from home full-time or just occasionally, a welcoming, well-lit, ergonomic home office can help keep you healthy, happy, and productive. On the other hand, a poorly equipped and designed workspace can lead to accidents and injuries.

Whether you’re updating your existing work spaces or creating a home office from scratch, check out these tips for creating a safe, healthy environment when you need to work remotely.

 

How to create an ergonomic workspace

The first step to establishing an ergonomic home office is setting up the right furniture and equipment in the right way. Start by following these guidelines:
 

  • Furniture. Your home office should be anchored by a comfortable, adjustable office chair that supports the curve of your back and enables your feet to rest flat and firmly on the floor. Your desk should be set at a height that enables you to work without straining or hunching over to use your computer. You may also want to consider investing in an adjustable height desk that enables you to switch easily between sitting and standing.
  • Technology. Depending on how much you work at your computer, using an ergonomic keyboard and mouse can reduce strain on your hands and wrists. As important, your keyboard and mouse should be placed so that when you work your arms hang loosely from the shoulder and bend 90 degrees at the elbow. To prevent neck and eye strain, position your monitor at arm’s length, with the top of your monitor at eye-level.
  • Lighting. Your home office should have general and task lighting that fully illuminates the space without glare, shadows, or excessive brightness. You’ll also want to minimize glare by placing your monitor perpendicular to windows and using blinds as needed.

 

To help set up an ergonomic workstation, follow Chubb’s “Ergonomics Checklist for Your Home Office.”

 

Working safely

Healthy work practices are also key to maintaining your wellbeing while working from home. Follow the tips below to help prevent health problems, such as strain and repetitive motion injuries.
 

  • Maintain good posture. If you sit hunched over or strain your arms or wrists to reach your mouse and keyboard, you can sustain injuries. Sit with your back straight, your shoulders square, and your feet flat on the floor. Your arms should hang straight down from your shoulders and bend at a 90-degree angle at the elbow to reach your keyboard.
  • Sit and stand. Sitting all day long can contribute to serious health issues such as heart disease, diabetes, and high blood pressure. On the other hand, standing all day can cause muscle fatigue, back pain, joint damage, and other ailments. Try to vary your working position between sitting and standing throughout the day. Even if you don’t have an adjustable sit-stand desk, consider standing during phone calls or when you read.
  • Move and stretch. Movement and stretching can refresh muscles and nerves, and prevent repetitive motion injuries. Try to move at least once each hour—and consider breaking up your day with a walk or exercise.
  • Follow the 20-20-20 rule. Working at a computer all day long can cause eye strain. You can help keep your eyes comfortable by following the 20-20-20 rule: Every 20 minutes, turn away from your computer monitor and look at something 20 feet away for 20 seconds.

 

Preventing accidents

A well-designed ergonomic home office, combined with good working habits, can help you prevent musculoskeletal disorders (MSD), such as tendonitis and carpal tunnel syndrome. But keep in mind that office workers and visitors can also sustain injuries from accidents and their environment.
 

  • Slip, trip, and fall accidents. Falling is the most common office accident. You can help prevent falls by routing electrical cords out of walkways, making sure carpet and other flooring is flat and secure, and using a ladder not a chair to reach overhead objects or change ceiling lights.
  • Child safety. If you have young children at home, you’ll want to childproof your home office. Plug unused electric sockets with covers. Place hazardous materials and sharp tools—such as scissors and paper cutters—out of reach. You may also want to cover sharp corners on filing cabinets and furniture.
  • Air quality. Poor air quality can strain your eyes and irritate your nose and throat. Make sure your home office is well ventilated and that you use and store chemicals safely. Consider installing a carbon monoxide detector as well to prevent CO poisoning.

 

With a modest financial investment and careful planning, you can create a welcoming, safe home office that enables you to be productive and stay healthy. From time to time—once a quarter or annually—consider assessing your home office and work habits to determine how you can make improvements.

 

Infographic

Ergonomics tips for working at home

 

Check out these simple steps you can take to help optimize your posture and improve your comfort when working at home.

The benefit(s) payable under eligible certificate/policy/product is(are) protected by PIDM up to limits. Please refer to PIDM’s TIPS brochure or contact Chubb Insurance Malaysia Berhad or PIDM (visit www.pidm.gov.my)

 

 This content is brought to you by Chubb Insurance Malaysia Berhad, Registration No. 197001000564 (9827-A) (“Chubb”) as a convenience to readers and is not intended to constitute advice or recommendations upon which a reader may rely. Any references to insurance cover are general in nature only and may not suit your particular circumstances. Chubb does not take into account your personal objectives, financial situation or needs and any insurance cover referred to is subject to the terms, conditions and exclusions set out in the relevant policy wording. Please obtain and read carefully the relevant insurance policy before deciding to acquire any insurance product. A policy wording can be obtained at www.chubb.com/my, through your broker or by contacting any of the Chubb offices or Chubb agents. Chubb makes no warranty or guarantee about the accuracy, completeness, or adequacy of this content. It is the responsibility of the reader to evaluate the quality and accuracy of material herein.

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